【2023-10-31】
Dear Colleagues,
In correspondence with the National Tax Administration annual income calculation of personnel expenses at the end of the year, we ask for cooperation from all units.
- Data for part-time temporary work-study should be input in the Online Personnel Fees Verification System on the first working day of the following month and should be verified within the month. (For instance: part-time temporary work-study of October 2023→input data in the system on 11/1/2023→ send verification documentation for processing before 11/15/2023→ complete verification before 11/30/2023)
- Personnel expense vouchers and all invoices from various organizations, corporations, associations, firms and other related entities dated from August to December 2023, such as seminar registration fees, training fees and patent application fees should be verified by December 20, 2023. If an event takes place after December 20, 2023 and the expenses cannot be listed that month, they should be included on the record for the following fiscal year and please pass on this information to recipients of the income and recipient organization or unit. Please first make sure that all invoices obtained from various organizations include the group name, tax ID number and address.
- In order to be immediately counted as individual annual income, each responsible staff member must print out the claim voucher from the Online Personnel Fees Verification System and click “Submit” to complete the procedures.
- Each unit must ensure in advance that the permission period on work visas of appointed foreign faculty or staff members is valid for their contracted working period.
- Starting from January 1, 2024, if fourth-year foreign students, second-year foreign master’s students, or Overseas Chinese students of the 41th Class who have not stayed in Taiwan more than 183 days in 2024 earn any income, tax advance will be deducted from that income. Please inform the Controller’s Division within five days (holidays included) after disbursing payment to these individuals. For any students of other years who possibly may not stay in Taiwan more than 183 days in 2024 due to early graduation, being an exchange student or taking study leave, tax advance will be deducted from any income earned. Please inform the Controller’s Division before January 5, 2024 if foreign part-time or full-time faculty members will not have contracts renewed or may resign from their positions prior to staying in Taiwan for 183 days in 2024; their tax advance will be deducted from their income.
- Please submit NSTC personnel expense verification document for expenses prior to the month of November to Controller’s Division before December 10. For any related document submitted after December 10, 2023, the cost should be included on next fiscal year’s record.
- 2023-24 1st Semester Ministry of Education Subsidy for Overall University Affairs Development must be verified before December 8, 2023.
- Student Affairs and Counseling subsidy and Student Affairs and Counseling matching budget should be verified according to the deadline stipulated by Students Affairs Division. (Subsidy verification documents should be processed before December 9; matching Budget documents should be submitted before: December 16)
- If the project deadline is December 31, 2023, please complete the verification process in advance before December 20, 2023.
- Please complete the official document procedure with approval for graduation research projects’ advisor’s fee in Undergraduate Program of the semester before December 31, 2023.
- The 2023-24 first semester Administration Fees should be verified before January 10, 2024.
- All receipts/invoices dated prior to December 31, 2023 should be verified before January 31, 2024.
Thank you for your cooperation!
Best regards,
Controller’s Division