【2024-04-16】
We would like to direct your attention to the following so that everyone can cooperate with the certified public accountants’ audit:
1. For all expenditures before June 30, 2024, please complete verification before July 5, 2024.
2. Regarding all refunds for overpayment or supplemental payments for the difference for Summer Session I and 2023-24 AY (including Tuition Fees, Miscellaneous Fees, all kinds of Credit Hour Tuition, Dormitory Fees, all kinds of Insurance Fees, Network Resource Fee and Language Lab Fee), students must complete all the relevant procedures before July 12, 2024 and the relevant information must be submitted to the Controller’s Division for reimbursements. Students who have not completed payment of fees must pay at the Bursar Section before July 16, 2024.
3. For non-consumable items above 5,000 NTD, over 10,000 NTD for one item, or over 50,000 NTD for total amount, please submit Funds Disbursement Form (Purchase Request Form) and Appraisal Form to the Purchasing Section before May 31, 2024.
4. Please complete the official document procedure with approval for co-instructor hourly fee for the semester before June 11, 2024.
5. The 2023-24 Administration Fees should be verified before June 30, 2024.
6. If a budget advance cannot be verified on time, the excess funds should be returned to the Bursar Section with a photocopy of the official document before 12:00 pm on July 16, 2024 for depositing the budget advance into the institution’s account.
7. As usual, any insurance change from July 1 to 18, 2024, please complete data input 3 days prior to the effective day.
8. Any insurance change from July 19 to 28 must be completed before 4:00 pm on July 18, 2024.
9. Any insurance change from July 29 to July 31 must be completed before 4:00 pm on July 18, 2024.
10. Work-study funds for July may be applied for after 12:00 pm on July 31, 2024 (including full- / part-time assistant personnel funds).
11. From July 1, 2024, all submitted Claim Vouchers will be changed to the Official Document Folder of Controller’s Division after the approval process is completed. Those who need a copy of the Claim Vouchers, please make your own copy before submission. Those who need a copy of an approved Claim Voucher are asked to please apply after September.
12. For documents signed electronically from July 1 (verification of personnel fee and business trip expenses), the electronic form and verification documentation should be sent to the Controller’s Division immediately once the electronic form is sent by the system.
13. Please upload 2023-24 AY information to the Online Personnel Fees Verification System and Business Trip Expenses Verification System immediately after the submission of e-Form.
14. For a cross-academic year event or project, please first complete verification of all documents dated prior to July 31, 2024.
15. For all expenditures of an event or project conducted before July 14, 2024, please complete verification before July 18, 2024.
16. For all expenditures of an event or project conducted after July 14, 2024 with documents dated earlier than July 31, 2024, please complete verification at the Controller’s Division within a week after the event or project and before August 5 at the latest. The e-form must be approved by the Controller’s Division before August 5.
17. Verification documentation approved by e-form system before June 30 must be submitted to the Controller’s Division within 3 days upon approval by the President.
18. For Personnel Fees for NSTC faculty projects before June, please complete the approval and submit to the Controller’s Division before July 5 for the remaining procedures.
19. For August events or projects, please use the 2024-25 AY budget to verify disbursement; 2023-24AY budget is not applicable. For cross-academic year subsidized projects (such as Higher Education Sprout Project or postponed MOST projects), a new Purchase Request Form should be applied for in the new academic year. A Purchase Request Form applied for prior to July will no longer be valid.
20. When verifying expenditures for the 2024-25 AY, the e-form must be printed out and attached on the top of the verification documentation and sealed or signed in between the e-form and the verification documentation, and then submitted to the Controller’s Division immediately after the electronic form has been approved in accordance with the original regulations.
Each unit is asked to comply with funds verification timelines. Overdue verifications will NOT be processed!
If you have any further questions, please contact the Controller’s Division. Thank you.
