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Revised “Ming Chuan University Guidelines for Domestic and Overseas Business Trip Expense Reimbursement” Effective from AY 2025-26 2nd Semester

【2026-01-06】

The revised “Ming Chuan University Guidelines for Domestic and Overseas Business Trip Expense Reimbursement” was passed by the Regulation Review Committee on December 19, 2025, and at the Administrative Council Meeting on December 22, 2025. Please take note of the effective date and key updates summarized below:

  1. The new guidelines will apply to all reimbursement applications starting from February 1, 2026. The Business Trip Reimbursement System is scheduled to be updated according to the new regulations and launched on February 2, 2026.
  2. Key Changes:
  • Domestic Transportation Expenses: Gasoline receipts may now be submitted for reimbursement. When using one’s own car or motorcycle, reimbursement may be claimed at NT$3 per kilometer for cars and NT$2 per kilometer for motorcycles, based on the necessary mileage from the institution’s location to the destination (proof of mileage must be attached). The same provisions apply to renting or using car-sharing services. For public bicycles, please provide a screenshot of YouBike APP usage fees.
  • Class of Travel: For air travel, high-speed rail, and vessels or trains with class-differentiated seating, only the President and Vice Presidents may travel in business class (car) or equivalent. All other personnel shall travel in economy (standard) class.
  • Domestic Accommodation Allowance: The limit has been increased to NT$2,500 per day.
  • Overseas Daily Miscellaneous Allowance: For package tours (airfare plus accommodation), only 30% of the allowance may be claimed. If meals and lodging are provided by the hosting organization, only 10% may be claimed.
  • Overseas Exchange Rate Standard: Without a remittance slip, the allowance will be calculated based on the cash selling rate of the Bank of Taiwan on the working day immediately prior to the departure date. If no cash selling rate is available, the spot exchange rate shall be used.
  • Student Competition Expenses: The daily accommodation allowance for Physical Education students has been updated to NT$700.
  • Full Regulations: The complete text of the guidelines can be found on the Controller’s Division website under: Regulations / Expenditure Verification / Conferences, Trainings, Assemblies, and Trips.