The revised Ming Chuan University Procedures for Expenditures Verification and Guidelines for DocumentationExamination shall take effect immediately.

The Ming Chuan University Procedures for Expenditures Verification and Guidelines for Documentation
Examination were passed by the Regulation Review Committee on Mar. 20, 2026, and at the Administrative Council Meeting on Mar. 30,2026. Please take note of the effective date and key updates summarized below:

In response to the revisions made to the ‘Ming Chuan University Guidelines for Domestic and Overseas Business Trip Expense Reimbursement,’ the Reimbursement Procedures and Auditing Guidelines have been updated accordingly.
Key Changes:
Expenditure documentation for foreign currency receipts or invoices that indicate the conversion
rate and/or foreign currency exchange form or other currency proof should also
be enclosed. (If no foreign currency exchange form or other proof is available,
the conversion shall be calculated based on the spot selling rate on the date of
the invoice.)
Domestic Transportation Expenses: Gasoline receipts may now be submitted for reimbursement. When using one’s own car or motorcycle, reimbursement may be claimed at NT$3 per kilometer for cars and NT$2 per kilometer for motorcycles, based on the necessary mileage from the institution’s location to the destination (proof of mileage must be attached). The same provisions apply to renting or using car-sharing services. For public bicycles, please provide a screenshot of YouBike APP usage fees.
Class of Travel: For air travel, high-speed rail, and vessels or trains with class-differentiated seating, only the President and Vice Presidents may travel in business class (car) or equivalent. All other personnel shall travel in economy (standard) class.
Domestic Accommodation Allowance: The limit has been increased to NT$2,500 per day.
Overseas Daily Miscellaneous Allowance: For package tours (airfare plus accommodation), only 30% of the allowance may be claimed. If meals and lodging are provided by the hosting organization, only 10% may be claimed.
Overseas Exchange Rate Standard: Without a remittance slip, the allowance will be calculated based on the cash selling rate of the Bank of Taiwan on the working day immediately prior to the departure date. If no cash selling rate is available, the spot exchange rate shall be used.

Full Regulations: The complete text of the guidelines can be found on the Controller’s Division website under: Regulations / Expenditure Verification / Budget And Closing.